Grantee
GMM-Grantee Table of Contents
TITLE/SECTION
GMM Change Control
GMM Overview
Definitions
Chapter 1: Introduction
Section 1.1: Purpose of the Manual
1.1.1 Scope, Applicability, and Use
Section 1.2: Customer Service and Grants Management
1.2.1: Grants Management Customer Service Guidelines
Chapter 2: Grants Management Overview
Section 2.1: Arizona State Government and Related Grants Management Roles and Responsibilities
2.1.1: The Governor's Office and Executive Departments
2.1.2: Other Elected Officials
2.1.3: Boards, Agencies and Commissions
Section 2.2: Grants Management Process Summary
2.2.1: Grantee Roles and Responsibilities
Chapter 3: Funding Instruments
Section 3.1: Federal Funding Instruments
Section 3.1.1: Discretionary Grants
Section 3.1.3: Cooperative Agreements
Section 3.2: Non-Federal Funding Instruments
Section 3.2.1: Foundation Grants
Section 3.2.2: Local Government Grants
Section 3.2.4: Pass-through Funding
Chapter 4: Grant Research and Pursuance
Section 4.1: Establishing Organizational Grant Needs and Priorities
Section 4.3: Grant Opportunity Vetting, Routing and Assignment
Section 4.4: Grant Opportunity Approval and Authorization to Apply
Section 4.5: Organization Tags in eCivis
Chapter 5: Application Development and Submission
Section 5.1: E-Grant System Registrations
Section 5.2: Review Application Submission Requirements
Section 5.3 Identify & Secure Application Development Resources
Section 5.4: Establish the Application Development Team
Section 5.5: Develop Draft Application Documents
Section 5.6: Review and Edit of Final Draft Application Documents
Section 5.7: Application Finalization and Approval
Section 5.8: Application Submission
Section 5.9: Post-Application Submission Activities
5.9.2: Request for Further Information or Document Revision
6.2.2: Agency Specific Requirements
Chapter 7: Grant Implementation
Section 7.1: Grant Award Terms and Conditions
7.1.2: Cash Management Improvement Act (CMIA)
7.1.6: Time and Effort Reporting
7.1.7: Other Standard Requirements
Section 7.3: Preparation for and Participation in Oversight Activities
7.3.5: Peer Sharing and Best Practices
Section 7.4: Amendments and Modifications
Section 8.1: Conditions for Closeout
8.1.1: Programmatic Requirements
Section 8.3: Final Statewide Systems Updates
Section 8.4: After Action Discussion and Lessons Learned
Section 8.5: Document retention
Chapter 9: Grant Manager Resources
Section 9.1: Automated Systems
9.1.2: Arizona Financial Information Systems (AFIS)
9.1.3: Consolidated Ledger of Information of Federal Funds (CLIFF)
9.1.6: System for Award Management (SAM)
Section 9.2: In-House Information Resources
9.2.1: General Accouting Office (GAO)
9.2.2: Office of Grants and Federal Resources (GFR)
9.3.1: State of Arizona Websites
Appendix
Sample Grant application documents
Executive Summary/Project Abstract
Sample Grant Award and Conditions (Grant Agreement)
Sample reports
Sample Grant Modification Request
Audits and Site Visit Sample Documents
Sample Program Site Visit Report
Post-Site Visit Letter: No Findings
Post-Site Visit Letter: Findings/CAP
Corrective Action Plan (CAP) Sample
Follow-up Letter: Findings Closed
Closeout
Sample Closeout Communications
