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Grantee

Complete Grantee Manual (PDF)

GMM-Grantee Table of Contents

TITLE/SECTION
GMM Change Control

GMM Overview

Definitions
Chapter 1: Introduction

Section 1.1: Purpose of the Manual

1.1.1 Scope, Applicability, and Use

1.1.2 How to Use the Manual

1.1.3 Authority

Section 1.2: Customer Service and Grants Management

1.2.1: Grants Management Customer Service Guidelines

Chapter 2: Grants Management Overview

Section 2.1: Arizona State Government and Related Grants Management Roles and Responsibilities

2.1.1: The Governor's Office and Executive Departments

2.1.2: Other Elected Officials

2.1.3: Boards, Agencies and Commissions

Section 2.2: Grants Management Process Summary

2.2.1: Grantee Roles and Responsibilities

Chapter 3: Funding Instruments

Section 3.1: Federal Funding Instruments

Section 3.1.1: Discretionary Grants

Section 3.1.2: Formula Grants

Section 3.1.3: Cooperative Agreements

Section 3.2: Non-Federal Funding Instruments

Section 3.2.1: Foundation Grants

Section 3.2.2: Local Government Grants

Section 3.2.3: State Grants

Section 3.2.4: Pass-through Funding

Section 3.2.5: Other

Chapter 4: Grant Research and Pursuance

Section 4.1: Establishing Organizational Grant Needs and Priorities

Section 4.2: Grants Research

Section 4.3: Grant Opportunity Vetting, Routing and Assignment

Section 4.4: Grant Opportunity Approval and Authorization to Apply

Section 4.5: Organization Tags in eCivis  

Chapter 5: Application Development and Submission

Section 5.1: E-Grant System Registrations

Section 5.2: Review Application Submission Requirements

Section 5.3  Identify & Secure Application Development Resources

Section 5.4: Establish the Application Development Team

Section 5.5: Develop Draft Application Documents

5.5.1: Executive Summary

5.5.2: Narrative

5.5.3: Budget

5.5.4: Supplemental Documents

Section 5.6: Review and Edit of Final Draft Application Documents

Section 5.7: Application Finalization and Approval

Section 5.8: Application Submission

Section 5.9: Post-Application Submission Activities

5.9.1: Communication

5.9.2: Request for Further Information or Document Revision

5.9.3: Pre-Award Preparation

5.9.4: Application Withdrawal

Chapter 6: Award Decisions

Section 6.1: Notifications

6.1.1: Funded

6.1.2: Non-Funded

Section 6.2: Set-Up

6.2.1: Statewide Requirements

6.2.2: Agency Specific Requirements

Chapter 7: Grant Implementation

Section 7.1: Grant Award Terms and Conditions

7.1.1: Drawdowns

7.1.2: Cash Management Improvement Act (CMIA)

7.1.3: Interest Earned

7.1.4: Match or Cost Sharing

7.1.5: Program Income

7.1.6: Time and Effort Reporting

7.1.7: Other Standard Requirements

Section 7.2: Reporting

7.2.1: Programmatic Reports

7.2.2: Financial Reports

7.2.3: Transparency

Section 7.3: Preparation for and Participation in Oversight Activities

7.3.1: Monitoring

7.3.2: Audits

7.3.3: Inspections

7.3.4: Reports

7.3.5: Peer Sharing and Best Practices

Section 7.4: Amendments and Modifications

7.4.1: Programmatic

7.4.2: Financial

Section 7.5: Indirect Costs

Chapter 8:  Grant Closeout

Section 8.1: Conditions for Closeout

8.1.1: Programmatic Requirements

8.1.2: Financial Requirements

Section 8.2: Final Reporting

8.2.1: Programmatic

8.2.2: Financial

8.2.3: Other

Section 8.3: Final Statewide Systems Updates

Section 8.4: After Action Discussion and Lessons Learned

Section 8.5: Document retention

Chapter 9: Grant Manager Resources

Section 9.1: Automated Systems

9.1.1: eCivis

9.1.2: Arizona Financial Information Systems (AFIS)

9.1.3: Consolidated Ledger of Information of Federal Funds (CLIFF) 

9.1.4: Other State Systems

9.1.5: Grants.gov

9.1.6: System for Award Management (SAM)

Section 9.2: In-House Information Resources

9.2.1: General Accouting Office (GAO)

9.2.2: Office of Grants and Federal Resources (GFR)

9.2.3: Other Resources

Section 9.3: Websites

9.3.1: State of Arizona Websites

9.3.2: Other Websites

Appendix

Grant Pursuance Matrix

Sample SAI Letter

Sample Grant application documents

Executive Summary/Project Abstract

Narrative

Budget narrative

Budget worksheet

Sample Grant Award and Conditions (Grant Agreement)

Sample reports

Program

Financial

Press Release Template

Sample Grant Modification Request

Audits and Site Visit Sample Documents

Sample Pre-Site Visit Letter

Sample Program Site Visit Report 

Post-Site Visit Letter: No Findings

Post-Site Visit Letter: Findings/CAP

Corrective Action Plan (CAP) Sample

Follow-up Letter: Delinquent

Follow-up Letter: Findings Closed

Closeout

Sample Closeout Communications

 

 

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