The following information and resources are for awardees/grantees of the Grants & Federal Resources Team (GFRT).
eCivis Subrecipient User Guides:
- Payment process: In order for GFRT to pay an awardee, it needs to collect the State of Arizona Substitute W-9 Form, which satisfies both tax-related responsibilities and collects information necessary to comply with State fiscal reporting requirements. Because of this dual nature, this Form is required to be collected from all persons and organizations to whom GFRT issues payments. Once the State Substitute W-9 Form is submitted to [email protected], please allow 5 days for staff to set up your payment profile in the Arizona Financial Information System (AFIS), the official accounting system and record for the State for fiscal information. At this point, the awardee will receive any pending or future payment(s) from GFRT in the form of a check delivered by the United States Postal Service (USPS). If an awardee would like to be paid by electronic funds transfer (EFT), it should submit the State of Arizona Auto Clearing House (ACH) Form at the same time as submitting the State Substitute W-9 Form to [email protected]. GFRT will submit the awardee's State ACH Form to the General Accounting Office (GAO). As part of its process, a GAO representative will contact the awardee to confirm the information on the submitted State ACH Form. Once that has been completed, a GAO representative will inform GFRT staff that it can process an EFT payment to the awardee. The State ACH Form process time is not controlled by GFRT.
- Check payment status: https://www.venpay.gao.azdoa.gov/