SOA Grants Management Manual (GMM) - Grantee
GMM-Grantee Table of Contents
| Title/Section |
|---|
| GMM Change Control |
GMM Overview |
| Definitions |
| Chapter 1: Introduction |
Section 1.1: Purpose of the Manual |
Section 1.2: Customer Service and Grants Management |
| Chapter 2: Grants Management Overview |
Section 2.1: Arizona State Government |
2.1.1 Departments, Agencies, Boards, Commissions, and Support Organizations' Grants Management Roles and Responsibilities |
Section 2.2: Grants Management Process Summary |
2.2.1 Grantee Roles and Responsibilities |
| Chapter 3: Funding Instruments |
Section 3.1: Federal Funding Instruments |
3.1.1 Grants |
3.1.2 Cooperative Agreements |
3.1.3 Reimbursable Agreements |
3.1.4 Relationships Implied by Funding Instruments |
Section 3.2: Non-Federal Funding Instruments |
3.2.1 Foundation Grants |
3.2.2 Local Governmental Grants |
3.2.3 State Grants |
3.2.4 State Pass-Through Funding |
3.2.5 Other |
| Chapter 4: Grant Research and Pursuance |
Section 4.1: Establishing Organizational Grant Needs and Priorities |
Section 4.2: Grant Research |
Section 4.3: Grant Opportunity Routing and Assignment |
Section 4.4: Grant Opportunity Vetting |
Section 4.5: Grant Opportunity Approval and Authorization to Apply |
| Chapter 5: Application Development and Submission |
Section 5.1: E-Grant System Registrations |
Section 5.2: Review Application Submission Requirements |
Section 5.3: Identify and Secure Application Development Resources |
Section 5.4: Develop Preliminary Application Development Timeline |
Section 5.5: Establish Application Development Team |
5.5.1 Kick-Off Meeting |
Section 5.6: Finalize Application Development Timeline |
Section 5.7: Develop Draft Application Documents |
5.7.1 Executive Summary |
5.7.2 Narrative |
5.7.3 Budget |
5.7.4 Supplemental Documents |
Section 5.8: Review and Edit of Final Draft Application Documents |
Section 5.9: Application Finalization and Approval |
Section 5.10: Application Submission |
Section 5.11: Post-Application Submission Activities |
5.11.1 Communication |
5.11.2 Request for Further Information or Document Revision |
5.11.3 Pre-Award Preparation |
5.11.4 Application Withdrawal |
| Chapter 6: Award Decisions |
Section 6.1: Notifications |
6.1.1 Funded |
6.1.2 Non-Funded |
Section 6.2: Set-Up |
6.2.1 Statewide Requirements |
6.2.2 Agency Specific Requirements |
| Chapter 7: Grant Implementation |
Section 7.1: Grant Award Terms and Conditions |
7.1.1 Drawdowns |
7.1.2 Cash Management Improvement Act (CMIA) |
7.1.3 Interest Earned |
7.1.4 Match or Cost Sharing |
7.1.5 Program Income |
7.1.6 Time and Effort Reporting |
7.1.7 Other Standard Requirements |
Section 7.2: Reporting |
7.2.1 Programmatic |
7.2.2 Financial |
7.2.3 Transparency |
Section 7.3: Preparation for and Participation in Oversight Activities |
7.3.1 Monitoring |
7.3.2 Audits |
7.3.3 Inspections |
7.3.4 Reports |
7.3.5 Peer Sharing and Best Practices |
Section 7.4: Amendments and Modifications |
7.4.1 Programmatic |
7.4.2 Financial |
Section 7.5: Indirect Costs |
| Chapter 8: Grant Closeout |
Section 8.1: Conditions for Closeout |
8.1.1 Programmatic Requirements |
8.1.2 Financial Requirements |
Section 8.2: Final Reporting |
8.2.1 Programmatic |
8.2.2 Financial |
8.2.3 Other |
Section 8.3: Final Statewide Systems Updates |
Section 8.4: After Action Discussion and Lessons Learned |
Section 8.5: Document Retention |
| Chapter 9: Grant Manager Resources |
Section 9.1: Automated Systems |
9.1.1 eCivis |
9.1.2 Arizona Financial Information Systems (AFIS) |
9.1.3 Consolidated Ledger of Information of Federal Funds (CLIFF) |
9.1.4 Other State Systems |
9.1.5 Grants.gov |
9.1.6 System for Award Management (SAM) |
Section 9.2: In-House Information Resources |
9.2.1 General Accouting Office (GAO) Federal Funds Team |
9.2.2 GAO CMIA Group |
9.2.3 State Lobbyist |
9.2.4 Office of Grants and Federal Resources (GFR) |
9.2.5 Other Resources |
Section 9.3: Websites |
9.3.1 State of Arizona Websites |
9.3.2 Other Websites |
| Appendix |
