SOA Grants Management Manual (GMM) - Grantor
GMM-Grantor Table of Contents
| Title/Section |
|---|
| GMM Change Control |
GMM Overview |
| Definitions |
| Chapter 1: Introduction |
Section 1.1: Purpose of the Manual |
1.1.1 Scope, Applicability, and Use |
1.1.2 How to Use the Manual |
1.1.3 Authority |
Section 1.2: Customer Service and Grants Management |
1.2.1 Grants Management Customer Service Guidelines |
| Chapter 2: Grants Management Overview |
Section 2.1: Arizona State Government |
2.1.1 Departments, Agencies, Boards, Commissions, and Support Organizations' Grants Management Roles and Responsibilities |
Section 2.2: Grants Management Process Summary |
2.2.1 Grantee Roles and Responsibilities |
| Chapter 3: Funding Instruments |
Section 3.1: Intergovernmental Agreement (IGA) |
Section 3.2: Interagency Service Agreement (ISA) |
Section 3.3: Memorandum of Understanding (MOU) |
Section 3.4: Subgrantee/Subaward Agreement |
Section 3.5: Vendor/Contractor |
Section 3.6: Other |
| Chapter 4: Funding Opportunity Development |
Section 4.1: Developing and Issuing Program Plans |
Section 4.2: Developing and Issuing Solicitations, Requests for Proposals (RFPs), Program Guidance, and Application Packets |
4.2.1 Procedures for Impractical to Compete, Sole Source, and Other Waiver Requests |
| Chapter 5: Pre-Applications |
Section 5.1: Providing Pre-Application Assistance |
Section 5.2: Processing Pre-Applications |
| Chapter 6: Application Receipt, Review, and Award |
Section 6.1: Application Receipt and Processing |
Section 6.2: Review of Applications |
6.2.1 Administrative Review of Applications |
6.2.2 Programmatic Review of Applications |
6.2.3 Peer Reviews |
6.2.4 Financial Reviews and Final Financial Clearances |
Section 6.3: Application Status Inquiries |
6.3.1 Internal Inquiries |
6.3.1.1 Departments, Agencies, Boards, and Commissions |
6.3.1.2 Oversight Agencies |
6.3.1.3 All Other |
6.3.2 Applicant Inquiries |
6.3.3 Legislative and Media Inquiries |
Section 6.4: Rejections, Withdrawals, Denials, and Appeals |
6.4.1 Rejections for Competitive Grant Opportunities |
6.4.2 Applicant Withdrawals |
6.4.3 Denials and Appeals for Formulaic Opportunities |
Section 6.5: Pre-Agreement Cost Approvals |
Section 6.6: Award Process |
6.6.1 Award Document Creation |
6.6.2 Internal Approvals |
6.6.3 Award Notification |
6.6.4 Award Issuance |
| Chapter 7: Grant Administration |
Section 7.1: General Information |
7.1.1 Assignment and Responsibilities of the Grant Manager |
7.1.2 Administration Requirements |
7.1.3 Match or Cost Sharing |
7.1.4 Program Income |
Section 7.2: Award Changes |
7.2.1 Sole Source Approval |
7.2.2 Budget Modifications |
7.2.3 Change of Recipient’s Authorized Signing Official |
7.2.4 Change of Recipient Contact/Alternative Contact or Principal Investigator |
7.2.5 Change in Scope of Award |
7.2.6 Project Period Change |
7.2.7 Recipient Name Change |
7.2.8 Recipient Mailing Address Change |
7.2.9 Departments, Agencies, Boards, and Commissions Approvals |
7.2.10 Removal of Special Terms and Conditions Related to Financial Clearances |
7.2.11 Removal of Special Terms and Conditions Related to Programmatic Requirements |
7.2.12 Removal of Special Terms and Conditions Related to Programmatic Requirements Withholding Funds |
Section 7.3: Award Status and Performance Reports |
7.3.1 Programmatic Progress Reports |
7.3.2 Financial Reports |
7.3.3 Delinquent Reports |
7.3.4 Other Reports |
Section 7.4: Failure to Comply with Award Requirements |
Section 7.5: Award Suspension or Termination |
7.5.1 Suspension or Termination by State of Arizona |
7.5.2 Suspension or Termination by Subgrantee or Agreement |
| Chapter 8: Award Monitoring |
Section 8.1: General Information |
8.1.1 Types of Award Monitoring |
8.1.2 Objectives of Award Monitoring |
8.1.3 Basic, Effective Oversight Requirements |
8.1.4 Frequency of Monitoring |
Section 8.2: Monitoring Activities |
8.2.1 Risk Assessment Tool and Grant Monitoring Plan |
8.2.2 Pre-Monitoring Activities |
8.2.3 Desk Reviews |
8.2.4 Site Visits |
8.2.5 Technical Assistance |
8.2.6 Post-Site Visit Activities |
8.2.7 Documentation Requirements for Monitoring |
Chapter 9: Award Closeout |
Section 9.1: Conditions for Award Closeout |
Section 9.2: Standard Closeout |
Section 9.3: Administrative Closeout |
Section 9.4: Other Closeout Requirements |
Chapter 10 High-Risk Recipient Designation Procedures |
Section 10.1: High-Risk Designation |
10.1.1 High-Risk Criteria |
10.1.2 High-Risk Tiers |
Section 10.2: High-Risk Referral Process |
10.2.1 Tracking Recipient Corrective Action Efforts |
Section 10.3: Removing Recipients from High-Risk Designation List |
| Chapter 11: Grant Manager Resources |
Section 11.1: Automated Systems |
11.1.1 eCivis |
11.1.2 Arizona Financial Information Systems (AFIS) |
11.1.3 Consolidated Ledger of Information of Federal Funds (CLIFF) |
11.1.4 Other State Systems |
11.1.5 Grants.gov |
11.1.6 System for Award Management (SAM) |
Section 11.2: In-House Information Resources |
11.2.1 General Accounting Office (GAO) Federal Funds Team |
11.2.2 GAO CMIA Group |
11.2.3 State Lobbyist |
11.2.4 Office of Grants and Federal Resources (GFR) |
11.2.5 Other Resources |
Section 11.3: Websites |
11.3.1 State of Arizona Websites |
11.3.2 Other Websites |
| Appendix |
